Office Coordinator and Executive Assistant Nordics

Are you ready to join a dynamic organisation and make a real impact? DLL Nordics is looking for a passionate individual to take on a combined role as Office Coordinator, Project lead and Executive Assistant. Together, we create value for our organization and the environment, working from our beautiful office at the corner of Kungsgatan/Sveavägen.

As our Office Coordinator and Project Lead, you will be the heart of our Nordic offices, ensuring everything runs smoothly and efficiently. While the primary focus of your role will be office coordination and Project lead, you'll also support our Nordic Management Team (NMT) with various administrative tasks. Reporting to the Nordic CFO, you'll supervise one receptionist.

Key Responsibilities:

Office Coordination and Project Lead:

• Keep our Nordic offices running like clockwork, managing equipment and services.
• Coordinate and project lead relocations, office moves etc.
• Build and maintain strong relationships with suppliers to ensure everything is in order.
• Oversee maintenance, renovations, repairs, and upgrades, making sure our offices are always in top shape.
• Ensure all equipment, facilities, and logistics are up to our high standards and Global Policies.
• Work closely with HR and our members to create safe and compliant workplaces.
• Take on administrative tasks and step in for the receptionist when needed.
• Lead and coordinate our volunteer and charity programs in the Nordic market.

Executive Assistant Duties:

• Provide administrative support to the CEO of the Nordics and our Nordic Management Team.
• Prepare presentations and reports.
• Assist with HR systems and keep accurate minutes/memos.
• Organize and book kickoffs, meetings, and events.

All members enjoy

• Two working days per year volunteering for a local charity.
• Health and Wellness program including fun health & vitality activities.
• Hybrid working policy
• Career development opportunities: online learning, member development programs.
• Click this link for an overview of all the benefits in your region.

“We not only live up to the expectations of our customers for today, but also anticipate their market needs of tomorrow.”

Essentials

We are looking for a candidate with previous experience in a similar role, ideally within an international organisation. You should be self-motivated and organized, driven by providing excellent service, and thrive at being structured, efficient, and solution oriented. Your skills in project management related to premises, relocations, office moves, kickoffs, and volunteer and charity programs will be essential.

Strong communication skills in both written and spoken Swedish and English are crucial. You should possess excellent organizational skills and attention to detail, with the ability to handle multiple tasks simultaneously and prioritize your workload effectively. Proficiency in the Microsoft Office suite and a good understanding of systems are required. Prior experience in managing staff is a plus.

Choose wellbeing

DLL’s wellbeing ambition is to educate, equip and empower members to build connections, manage their mental, emotional, physical and financial wellness and maintain balance between work and the other priorities that make up their lives.

Our four wellbeing categories are as follows:

• Connection – Build meaningful connections with other DLL members
• Health – Manage mental, emotional and physical health
• Finance – Provide learning opportunities to help members achieve personal financial health
• Lifestyle – Maintain balance between work and life priorities

These are the things that matter to our members and the wellbeing of our members matters to DLL

Settling in

At DLL, we are many things. We are team members, family members, community member. We are members of society, members of different cultures and nationalities. Members of change. We each have different beliefs, different passions, different viewpoints, talents and interests. We come from different backgrounds, cultures, nationalities and histories.

But for all of our differences, we share one thing in common: each of us are members of DLL.

Our company was founded in the Netherlands. But today we are truly a multinational business. Our unique culture is rooted in higher collaboration, less hierarchy and an honest directness that enable us to integrate, ideate and innovate across country lines.

Many companies say they are European, American, Asian or Australian, at DLL we are all these places and more.

We are a cross-culture collaborative – an interconnected network – that comes together every single day with one goal in mind: Partnering for a better world.

Our Organisation

DLL is a global vendor finance company with more than EUR 38 billion in assets. Founded in 1969 and headquartered in Eindhoven, the Netherlands, DLL provides asset-based financial solutions in the Agriculture, Food, Healthcare, Clean Technology, Construction, Transportation, Industrial, Office Equipment and Technology industries. DLL partners with equipment manufacturers, dealers and distributors in more than 25 countries to support their distribution channels and help grow their businesses. DLL combines customer focus with deep industry knowledge to deliver sustainable solutions for the complete asset life cycle, including commercial finance, retail finance and used equipment finance. DLL is a wholly owned subsidiary of Rabobank Group. To learn more about DLL, visit www.dllgroup.com.

Find out more here about how you can unleash your full potential at DLL

Good to know

• Deadline for application: June 1st (Due to high volume of applications this requisition may close prior to posted close date)
• The selection process may involve an assessment.
• Applications via email will not be reviewed. Please apply online via our career website.
• DLL’s referral program applies
• #LI-JOEP
• #IND123
• For more information, please contact our Talent acquisition partner Joep Staps via joep.staps@dllgroup.com

DLL appreciates the time you spend applying to our openings. We advise only those who qualify for an interview will be contacted. Hiring subject to successful completion of a background check.

DLL is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environments. If contacted for an employment opportunity, please advise Human Resources if you require accommodation in accordance with our values and all applicable legislation.